Here are our frequently asked questions regarding hire of the hall and facilities. If you still have any questions, please contact us.
There are two main rates for booking the hall, hourly and day rates.
Hourly – £25 per hour
Weekday £120
Weekend day £170
Full Weekend – £280
When booking an event by the hour, please allow for any set-up and clear-up times.
Hall bookings are defined as the hire of the hall only. Usage of the adjoining park is complimentary but at times might be restricted. For example a marquee might be in place for other planned events. The park is big enough to accommodate bouncy castles alongside such structures. If exclusive access is required then this can be accommodated with an additional charge. Please contact us for more information.
Weddings: For wedding events please see our wedding page for costs and details.
Business Meetings: Please see our business meetings page for business rates and details.
Security bond:
For 18th and 21st birthday parties, a returnable bond of £200.00 will be required prior to the event. This will only be returned in full to the hirer if there are no costs relating to:
- Damage of the hall or fitments
- Removal of rubbish
- Cleaning of the hall and grounds
- Breaching any of the conditions contained in the hiring agreement
The hall should be left in the condition in which it was found. If not, the bond will be retained in part or in full at the discretion of the management committee.
The return payment will be made with 10 working days as a BACS payment, so the hirer will need to supply their bank details.
The maximum is 60 seated or 100 standing.
Walton village offers a lovely space and extremely competitive rates for regular hires.
Regular hirers may receive the following benefits:
– Reduced rates
– Easy access
– Priority booking (provided a list of dates is given at start of year)
– No cancellation fees (if 7 days’ notice is given)
In return, we expect regular hirers to contribute to the smooth running of the hall. As a regular hirer and ‘friend’ of the hall, you are expected to help by:
– Arriving in good time to ensure that the facilities have been left in a suitable condition for your class/event
– Letting us know when they haven’t – remembering that this facility is run by enthusiastic volunteers rather than a commercial organisation – and sorting any problems out
– Being prepared to tidy away items left out of place
– Making sure that the hall is left ready for the next hirer
All of these things help Walton Village Hall keep our costs down. The provision of this hall is only possible due to the commitment of individuals who give freely of their time, skills, knowledge and experience.
If you would like to join our list of regular hirers, use the contact form and we will get back to you at our earliest convenience.
Walton Village Hall is ideally set up as a perfect venue for Wedding Parties and celebrating memorable family events. The hall grounds are adjacent to a lovely playground with sufficient space for a large marquee or tent. The hall has external power and has been the venue for a number of large successful outside activities.
We are able to offer the exclusive hire of the hall and adjoining land for wedding type celebrations. If you are interested in this option, then we have a bespoke hire package that covers weekends and multiple day hires.
For further details – visit the Weddings page or contact us directly via our contact form and one of our committee members will call you to discuss the options available.
As a charity, we offer a range of pricing options to reflect the size and style of your event, while staying true to our mission of supporting the community we serve and ensuring our services are accessible to all.
Our wedding pricing applies to a wedding celebration held on or after your special day.
Bouncy castles can be used both inside and outside the hall. It’s the hirer’s responsibility that if used indoors, the size of the castle is appropriate for the size of the hall, which is 10.5m x 6m. It is the hirer’s responsibility to ensure the safety of users, and as stated in our terms and conditions you or the provider must arrange suitable insurance.
There is an option to have a larger bouncy castle in the adjacent playground, and external power is available. However, you would not have exclusive access to the playground unless previously agreed, and for which there would be an additional hire charge.
We do not offer a meet and greet service for the hire of the hall, but if there are any problems then the following people can be contacted:
Brian Eldred: Telephone 07802 265504
Mark Wake: Telephone 07448 206164
The key is in a key safe next to the door. The code to the safe will be on your receipt document.
Upon entry to the hall lobby, there is a switch on the right hand side.
The main light switch for the hall is located behind the bar next to the fuse boxes.
Lights in the toilets and hallways are controlled automatically by sensors.
There are 10 folding tables stored in the store room which is on the right as you head towards the kitchen.
The tables are rectangular, 6ft x 2ft 6’’ that seat 6 comfortably, 8 if you sit someone at each end. The maximum capacity of the hall is 60 seated or 100 standing.
Unfortunately we don’t have any smaller chairs or tables, but those we do have have been used for many children’s parties.
We have 60 lightweight chairs for use exclusively in the hall. If you require outside chairs, we have 60 of these as well which are available for hire.
We have 5 modern, brand new toilets which are all unisex. They are self contained and have everything you need.
One has full baby changing facilities and another one is a huge family / disabled toilet.
We have full baby changing facilities including baby change mat and nappy bins – all in one of our modern new toilets.
We are delighted to offer fully accessible facilities. New, full ramps are situated into the hall – together with disabled toilet and a disabled toilet accessible from outside via our new user friendly access and RADAR key.
We kindly ask for all our hires take all rubbish away as we have no capacity to deal with it on site. There is a local tip at Thorp Arch that could help for larger rubbish items.
Our main hall is 10.5m x 6m.
We hold the following items
We have as standard quantity : 40 in the cupboards.
Plates in each of the following sizes: Buffet Plate (185mm) Side Plate (165mm) Bowls (165mm). More can be made available upon request up to a maximum of 60. Dinner Plates (205 mm) also available upon request, but are not in the cupboards normally.
40 sets of cutlery
5 quiche Slices
40 mugs
24 cups & Saucers
4 stainless steel Teapots
3 cafetière
3 plastic Jugs for Squash
An array of oven ware, Pyrex dishes, etc
2 large oven trays
I full width krill pan
A kettle
A water boiler
A microwave
An array of glasses in cupboards in the bar area.
These are housed in the compartment at the bottom of the cooker.
Please Note: We do not keep Sharp/ Chopping or carving/ meat knives at this time. There are no serving platters.
Yes. Our building has free Wi-Fi access for all.
The hall has a speaker system and 85 inch TV which is available for all hirers.
To access the sound system use Spotify or Apple Music from your own device and select hall to stream direct.
The TV is accessed in the normal way and HDMI inputs allow laptop or other devices to be connected. The HDMI input in located on the left of the TV with a free handing cable.
Please see the licences section for permitted use of all streaming.
The hall has numerous external power sockets. All sockets have the amp rating in each socket. There are two blue commando sockets – one in the field and one on the right hand side of the hall. These sockets are 16 amp each.
In the field on the rear fence, we have a series of 13amp sockets installed for event usage such as marquee facilities, bouncy castles etc.
We also have external sockets on the right of the hall – 5amp for lights and 13amp for heavier use.
The main fuse box is located behind the bar.
We hold two licences – TV and PRS for music. These licences allow normal TV to be watched for family gatherings as long as there’s no charge.
Music can be streamed for family use such as parties and events. Live music can also be performed as long as it’s free for the audience.
If the event involves live music for which a fee is payable – then this is not covered by our licence.
If you need further clarification then please contact PPL PRS Ltd on 0800 0720 808
The heating throughout the hall is gas central heating and the temperature is preset for your arrival. If you’d like to boost the temperature upwards – then please see the guidance notes on the door way to the kitchen and toilets.
Our hall is cleaned professionally on a regular basis and prior to the hire we always check that cleanliness is of a high standard. We would kindly ask that when hirers leave the hall that they leave it in the condition in which it was found.
If you are a registered charity or want our support in hosting your event – then please get in touch. Our Trustees will review all such requests and help as much as we can.
If you wish to cancel the booking before 8 weeks from the event date, a full refund will be given – please contact the bookings secretary. For cancellations within 8 weeks of the event date, there will be no refund except due to exceptional circumstances, and at the discretion of the committee.
If your event is cancelled due to circumstances outside the control of the village hall trust – then the Hall will not be liable to refund your booking or for any incurred costs . Such examples would include but not limited to adverse weather, power disruption, acts of nature etc.
The hall reserves the right to cancel any event within any timescales if they deem risks exist that are outside our risk appetite. In such circumstances hall hire costs would be refunded but there would be no compensation for other costs incurred such as hire of other suppliers.
We recommend that you consider adequate event insurance for larger events where costs are incurred for catering – marquee hire etc.
For most bookings, we do not offer individual viewings.
As a volunteer-run charity, Walton Village Hall is managed by a small team who generously give their time alongside work, family and other commitments. Unfortunately, arranging individual viewings for every enquiry is not practical or cost-effective.
To help you explore the venue, we have created a comprehensive video tour on our website, together with photographs and detailed information about the hall, its facilities and surrounding grounds. This enables most customers to make an informed decision without needing to visit in person.
For larger or more complex events, such as weddings, we recognise that a personal visit is often important. We are therefore pleased to offer guided viewings by appointment, with no limit to the number of visits required during your planning process. Our team will be happy to discuss your plans and help ensure everything is in place to make your special day a success.
Booking Walton Village Hall is quick and straightforward.
- Decide how long you would like to hire the hall based on the type of event you’re planning.
- Check availability using our online booking calendar to find a suitable date and time.
- Submit your booking request through our online booking system.
- We’ll review your request and confirm availability.
- We’ll send you an invoice together with your booking confirmation.
- Once payment has been received, your booking is secured.
- Shortly before your event, we’ll send you your access information, including your unique door access code and everything you need to know for your hire.
If you have any questions before booking, our volunteer team is always happy to help.
Yes. You’re welcome to bring your own food and non-alcoholic drinks.
Our modern kitchen is available throughout your hire and offers excellent facilities for food preparation and serving.
If you intend to provide or sell alcohol, please discuss your plans with us during the booking process so we can ensure they comply with our booking conditions and any licensing requirements.
Yes.
Professional mobile bar providers are welcome.
Absolutely.
Professional caterers and outside food suppliers are welcome. Our kitchen has been designed to support a wide range of catering requirements, and suppliers are welcome to visit beforehand if they wish to familiarise themselves with the facilities. We also have external power creates for such events .
Yes.
We encourage hirers to personalise the venue for their event.
To protect our recently refurbished building, decorations must not damage walls, ceilings, doors, windows or woodwork. Please do not use nails, screws, staples, drawing pins or strong adhesive products.
If you’re unsure whether a decoration is suitable, simply ask—we’re always happy to help.
For the safety of all visitors and to protect the building, naked flames are generally not permitted inside Walton Village Hall.
Battery-operated candles provide an excellent alternative while creating the same atmosphere without the associated fire risk.
Biodegradable confetti may be permitted in agreed outdoor areas.
Paper, foil, glitter or plastic confetti is not permitted as it creates significant cleaning issues and can harm the surrounding environment.
Please check with us before your event.
Walton Village Hall occupies an open rural location where weather conditions can change quickly, and the site is known to experience strong and occasionally high winds throughout the year.
For this reason, all marquees, gazebos and other temporary structures should be used with extreme caution.
Whilst the decision to erect a temporary structure rests with the hirer, this is undertaken entirely at the hirer’s own risk. Walton Village Hall accepts no responsibility for structures that are not suitable for prevailing weather conditions or that have not been installed appropriately.
Following many years of hosting weddings and major outdoor events, we strongly recommend Hale Marquees, whose experienced team has an excellent understanding of the venue, the site layout and the local conditions. Their expertise helps ensure installations are carried out safely and professionally.
For all wedding events where a marquee or temporary structure is to be erected within the adjoining playground or park area, Hale Marquees must be used unless alternative arrangements have been agreed in writing by the Walton Village Hall Management Team.
This policy exists solely to safeguard guests, contractors, neighbouring properties and members of the public by ensuring temporary structures are suitable for the unique conditions of the site.
Yes.
Many weddings and larger celebrations hire the hall across two or three days, allowing time for decorating, supplier access, the event itself and clearing away afterwards.
We’ll be happy to recommend the most suitable package for your event.
Yes.
Live bands, DJs and other entertainment are all welcome.
To respect our neighbours and comply with our booking conditions, entertainment must finish at the agreed time stated within your booking confirmation. For weddings we require a completed sound declaration form which is available on our website
Yes.
Professional suppliers are welcome, provided their equipment is suitable for the venue and they hold appropriate insurance.
We recommend Premium inflatables who we have used for a number of years
Absolutely.
Magicians, musicians, face painters, children’s entertainers and other professional performers are all welcome.
Yes.
The hall offers high-speed Wi-Fi suitable for presentations, video conferencing and online meetings.
Yes.
The hall has a large modern television suitable for presentations, training sessions, photographs and video displays.
Yes.
A first aid kit is located inside the hall, and a public-access defibrillator is installed on the exterior of the building should it ever be required.
Assistance dogs are always welcome.
If you’d like to bring another animal to your event, please contact us beforehand so we can discuss your request.
Smoking and vaping are not permitted inside Walton Village Hall.
Guests who wish to smoke should do so only in designated outdoor areas and dispose of cigarette ends responsibly.
No.
Chairs, tables, crockery, glassware and all other equipment belonging to Walton Village Hall are provided for indoor use only and must not be taken outside unless prior permission has been given by the Management Team.
This policy helps protect our equipment from unnecessary damage, loss and breakages, ensuring it remains in excellent condition for future hirers.
It also helps maintain a safe environment. The adjoining playground and surrounding outdoor areas are regularly used by children, families and members of the community, and broken glass or damaged equipment presents an unnecessary safety risk.
If your event requires outdoor furniture, crockery or glassware, we recommend hiring equipment specifically designed for external use.
We appreciate that accidents can occasionally happen.
If any equipment or part of the building is accidentally damaged during your hire, please let us know as soon as possible. Our aim is always to resolve matters fairly, reasonably and transparently, and any charges will reflect the nature of the damage.